3 Easy Tasks for Hiring Your Best Virtual Assistant

3 Easy Tasks for Hiring Your Best Virtual Assistant

Hiring a virtual assistant to perform daily, weekly, or even occasional business-related tasks can help your business grow.

But how do you find the best person (or team) for the job?

In many ways, hiring a VA is similar to hiring office staff as you generally have to conduct interviews to determine if they have the qualifications and skills you’re looking for. In addition, you have to clearly outline what’s expected of your VA so they fully understand the scope of the job too.

3 Easy Tasks for Hiring Your Best Virtual Assistant

Create a List of Specific Tasks for Your VA

Before contacting a VA service, or posting a job in a Facebook group, take some time to write down what you need your virtual assistant to do for you. Be specific. Create a list of detailed tasks such as maintaining your calendar, creating your business schedule, creating your email marketing schedule, managing social media campaigns, or even making business travel arrangements.

The ultimate goal of hiring an experienced, attentive VA is to make your life a little easier.

By delegating specific tasks to your virtual assistant, you’ll have more time to focus on business growth and expansion, generating more leads, and overall making sure your clients / customers are happy. In any case, having a thorough understanding of your requirements and being able to communicate these effectively is the first step in hiring the person most suitable for the job.


Determine Specific Communication Requirements

Do you need a VA who’s available during regular business hours? Or would you rather send your VA a list of tasks for the week?

How you decide to work with your VA is up to you of course, but you should let your VA know what you expect of them beforehand. For example, if you need to communicate with your VA during the day or more specifically, during office hours, consider hiring a VA within your time zone.


Ask Specific Questions During the Interview

During the interview process, get to know prospective hires by asking questions about their background. Ask questions about their education, work experiences, hobbies and maybe even go so far as eating habits – for instance do they focus on a plant-based diet or live for BBQs?

If your company relies on specific software, apps or databases to conduct business, ask the VA about their expertise. In some cases, you may want to offer software or database training, but if you’re looking for someone who can start immediately without too much fuss, look for someone with adequate experience in the types of software, systems or programs you’re currently using.

If you’re not very experienced with hiring VAs, you’ll probably want to make sure you ask for list of work references. While it may be tempting to hire someone based on one interview, you should verify that the VA is being honest about their experiences – especially if you require prior knowledge of specific software, systems or programs.

As you can see, being as specific as possible about what you need from a VA is essential to hiring one that will benefit your growing business. As you become more comfortable working with your VA, you may want to expand their role by delegating additional tasks. This is precisely why maintaining clear communication when working with your virtual assistant helps you create a long-term, mutually beneficial working relationship.

If you have any other questions or would like to share a technique you use in finding the best Virtual Assistant, leave a comment below.  

6 Unique MicroInteractions That Will Increase User Experience

6 Unique MicroInteractions That Will Increase User Experience

Isn’t one of the goals for your website – to keep people on and continue looking thru the site?

Wouldn’t you like to have something unique and fun to capture one’s eye?

One big thing for 2019 is adding Microinteractions!  Those small little actions or movements that catches our user’s eye as they scroll the website. These microinteractions are one way to capture their attention and hope for that click or look at that image more time.

As I design a client’s website I add a few little perks and they are these little microinteractions or fun little effects to add a bit of fun and uniqueness!

Not many people have heard; they may have seen these therefore I created a page just for showing you a few samples of other unique ways one can add these effects to their website. 

Click the button below and see examples or variations of microinteractions for your website.

Why Add Microinteractions to Your Website?


Adding these to tiny designs to your website is very easy to answer……. attention to details on ones website makes a difference from outstanding to ordinary website.

Here’s why they make your site outstanding:

  • Easier for users to interact on your website
  • Your users will have a better experience on the site
  • Encourage sharing, like and commenting
  • Communicate your information about elements on your site – like if your site is interactive or not
  • Positive feelings about your brand 
  • Lastly, improve your websites navigation

Don’t they get YOUR attention?

Two Examples:

When to use Microinteractions?


Before I go into when; keep this in mind – DO NOT OVERUSE!  Use them sparingly on your website.

When to use?  Totally dependent on you, but I say consider using them for important information you want to convey.  

Few examples of when you could/can use them on your website:

  • Contact or order forms
  • Call to Actions
  • Animated buttons
  • Scrolling or swipe over images/content


Final Thoughts:

Adding microinteractions is a great way to add a unique feature or two to your website, but overdoing them can be unwise.  Consider being strategic in where and when to use them.  In addition, you don’t always have to make things interactive for your users.  

Leave a comment on your thoughts about microinteractions for your website…….

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Improve Your Work/Life Balance Through Delegation

Improve Your Work/Life Balance Through Delegation

When you’re busy handling all the tasks in your business, the rest of your life can kind of pass you by! You just can’t find the time to get a handle on any of the other important things in life, such as looking after yourself properly, seeing your family or taking adequate time to just chill out. That lifestyle can’t be maintained forever, and too long working and living like that can lead to intense burnout that’s difficult to recover from.

You need to transform your business… delegate; it really is that simple.

You value your time and probably already know that delegation is the key to growth, but how do you go about it?

Delegation is of most benefit when viewed as a long-term solution, rather than a one-off occurrence. It must be done well in order to be effective, and good delegation comes down to… what, who and how.

What to Delegate

You can delegate the majority of your recurring background tasks such as social media management, graphic design, editing, copywriting, administrative tasks, bookkeeping and customer service, to name just a few.  Thereby freeing up your own time to concentrate on the income generating tasks that are core to your business, whether it be a service or product-based enterprise.

Who to Delegate To

VAs are the perfect resource solution for many different types of businesses, operating both online and offline. With a wide range of skills and a wealth of business expertise, They are able to provide experienced and specialist support at the level of professionalism required by your business. 

How to Delegate

Even with a spectacular VA behind you, delegation must handle carefully in order to be successful. It’s important to be able to clearly communicate the outcomes you’re looking for, what you’d like to achieve, as well as if there are particular processes and deadlines by which you’d like tasks completed. If you’re not already clear on this, you can work with your VA to determine both the outcomes and the processes involved. Knowing this is really important, not only so that both you and your VA understand the actions and tasks at-hand, but so your expectations are aligned and ideally, are crystal clear.

Then… let the task go! Remain available to respond to communications, but don’t micromanage. Your focus needs to shift to your income generating tasks and your VA needs to be allowed to progress, and deliver the tasks assigned. Your confidence in delegating will grow – in knowing tasks will be completed to a very high standard and to deadline.  Lastly, appreciating that your business is being consistently represented at an extremely professional level.

The only thing left to do is consult with your VA as to how you’re going to keep in contact and how they’ll report back to you.  Utilizing a project management platform with written or verbal update once a day, or week keeps tasks on schedule and communication clear.

With effective delegation your business will become far less reliant on your time, and you’ll be pleasantly surprised at the new opportunities that present themselves. You’ll find you have more energy, can build greater momentum, can cultivate your ability to reach more customers, and finally work more efficiently.   All of which helps to increase your earning potential across the board.

Don’t you see? You really can take more time off and reinstate your work/life balance at the same time!

Isn’t it time you gave delegation a go?

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6 Reasons Why Entrepreneurs Should Strive for Efficiency

6 Reasons Why Entrepreneurs Should Strive for Efficiency

Efficiency is often talked about in the business world, at all levels of commerce from large to small. It’s even seen as one of the most important factors in business – as the more efficient you are, the more productive you are… and this directly influences profits.

Focusing your efforts allows you to achieve as much as possible, in the shortest amount of time and with the least amount of exertion. Yet, oftentimes entrepreneurs find they’re not operating efficiently and need to revise their approach to key business areas. Here are six reasons why entrepreneurs should strive for efficiency in every facet of their business operations…


#1 Remain Competitive

If you’re efficient then you’re capable of completing more work than your competitors in the same timeframe. Subsequently, you increase your immediate income, but also gain a greater number of customers – who then become repeat business and also refer potential customers to you, rather than your competitors.


#2 Improve Customer Experience

An efficient business creates a smooth customer experience, where all contact with the customer follows a pre-defined process, adheres to standards in company communication, and meets expected response times. This leads to a marked improvement in each customer’s experience of dealing with your company and encourages them to remain loyal customers and refer your business to others.


#3 Reduce Costs

Efficiency reduces costs by ensuring each team member is organized with all the tools and information at hand, so they can complete their tasks properly and minimize any time wasted or unnecessary costs, such as overtime on staff wages, ineffective systems, gasoline, unproductive meetings and so on.

[su_pullquote align=”right”]”Virtual assistants are able to streamline a multitude of tasks and processes across your business.”[/su_pullquote]


#4 Increase Income

The reasons already outlined of completing more work through remaining competitive, securing loyal customers through improved customer experience and reducing costs through efficiency savings all lead to an increase in income. However, the ability to increase income escalates when efficiencies free up more of your time, which can then be spent focusing on income generating tasks.


#5 Achieve Goals

Efficiency will help you achieve more of your goals (and provide you with more time to clarify your goals to start with), not only because you have more time available to devote to progressing them, but because you’ll be more focused in your actions. Further to this, as you reach your goals, you’ll feel a greater sense of achievement and this additional motivation will spur you on to achieve even more.


#6 Business Growth

All of the reasons mentioned ultimately add to the growth of your business, which nicely demonstrates the wide-reaching effect and overarching importance of striving for efficiency in your business.

Delegation Is Essential

Successful entrepreneurs accept that efficiency is crucial in business and know they cannot work in isolation or complete everything themselves. They know that if they’re going to generate momentum in their business and achieve their required outcomes, they absolutely must ensure they can delegate efficiently to an experienced, trusted and professional team.

Your Perfect Strategic Partner

A virtual assistant is the perfect strategic partner for the ambitious entrepreneur. VAs are naturally efficient people… being drawn to organize, they’re professional business support specialists who have an extremely positive effect on efficiency, and therefore the ultimate growth and profitability of your business too.

[su_pullquote align=”right”]”A virtual assistant is the perfect strategic partner for the ambitious entrepreneur.”[/su_pullquote]

Virtual assistants are able to streamline a multitude of tasks and processes across your business. Some are even able to take on entire roles such as social media assistant, or whole departments, for example your marketing department. This frees up a colossal amount of your time, allowing you to focus intensively on generating more income and growing your business.

Are you ready to realize the awesome effects of delegation and the ‘efficiency power’ your VA brings to the table?


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Your First Day with a Virtual Assistant

Your First Day with a Virtual Assistant

**This article is being updated for 2019, come back to check out the articles below**

That first day with a Virtual Assistant can be a bit overwhelming, but don’t worry, that is the way of things.  Even if you hired an employee, it would feel the same way.  

Be patient.  

It can take time getting used to the idea of working with a VA.  Keep going, don’t stop! It’s too beneficial for you to give up – if you have spent the time searching for the perfect VA, she/he will keep you on track, on time, and making lots of money.  

Think back as to why you searched for your VA.  Keep those reasons why on your mind as you continue working with her/him.

Now if you are reading this and you have not found that perfect Virtual Assistant for your business, no worries.  Check out these past articles on Virtual Assistants giving a few tips on how, when, and do not rush.

Take Action Now

It’s Time for a Virtual Assistant

No Rush in Hiring a Virtual Assistant

Virtual Assistants are Like Hiring an Employee

Comment below if on your first day you worked with your Virtual Assistant were you overwhelmed or ready to go?  If you are considering a Virtual Assistant – have any questions, comment below – would love to hear from you.